Brief Summary

Problem – Proposed Solution – Result

Client: Leading company in the food and industrial cleaning sector

Location: Pichincha – Guayas – Manabí

Type of Service: Framework Agreement for ongoing legal advisory – BACKOFFICE LEGAL

Duration: 12 consecutive months

Areas Covered: Corporate, company law, contracts, labor, regulatory, compliance

Context

Our client, an Ecuadorian company with more than 300 employees and nationwide presence, was undergoing a phase of regional expansion that required stronger control over its legal matters. With multiple business units, brands, contracts, and labor relationships, the company faced:

• Risk of corporate and documentary disorganization before the Superintendence of Companies, Securities and Insurance (SCVS) and other regulatory authorities;
• Slow, non-standardized contractual processes exposed to breaches;
• Lack of a clear policy for managing recurring legal risks;
• Accumulation of labor and administrative contingencies without timely follow-up.

Senior management required a reliable, flexible, and specialized legal system that could handle these matters without creating a costly or inefficient in-house legal structure.

Solution: Activation of the Framework Agreement – BACKOFFICE LEGAL

Under a recurring service model with a fixed monthly fee, we activated our BACKOFFICE LEGAL system, providing comprehensive legal support through a specialized team from the Firm.

Main Workstreams

• Corporate audit and documentary regularization before the SCVS
• Implementation of a contract matrix and standardization of contract templates
• Management and renewal of powers of attorney, minutes, and legal appointments
• Review of strategic distribution, exclusivity, and confidentiality agreements
• Monitoring of regulatory compliance before control authorities
• (e.g., ARCSA and ACESS for cleaning and disinfection products)
• Advisory on labor hiring and terminations under controlled risk
• Support for shareholders’ meetings, annual reports, and internal delegations
• Training for administrative and management staff on key compliance matters

Tangible Results for the Client

• Up-to-date regulatory compliance and reduced observations from control authorities
• Zero administrative or corporate sanctions during the agreement period
• More than 60 contracts reviewed and restructured under legal security standards
• Close and proactive support in sensitive legal decision-making
• Reduction in legal expenses arising from contingencies and unnecessary litigation
• Greater traceability, organization, and legal foresight in daily operations

Conclusion

This case demonstrates how, through BACKOFFICE LEGAL, we transform the legal function of a large company into a strategic business partner— not only solving issues, but preventing risks and structuring processes that deliver value, efficiency, and continuous legal certainty.